The National Association of Mutual Insurance Companies (NAMIC) has an opportunity for a part-time Office Services Coordinator in our IT & Office Services department. This role supports the safe and efficient operation of the NAMIC, NAMIC Insurance Company (NAMICO), and NAMIC Insurance Agency (NIA) workplaces by coordinating building services, event logistics, inventory, office equipment, and other operational needs. This position is 22.5 hours per week (7.5 hour days) in the office on Tuesday, Wednesday, and Thursday, with occasional additional hours on Mondays, Fridays, or weekends.

Essential functions of the position include:

• Serves as the primary contact for NAMIC, NAMICO, and NIA employee building and workplace requests. Coordinates access, safety notices, maintenance requests, and related vendor activity with the landlord’s building contact and provides operational coverage when that contact is unavailable, approximately four weeks per year.
• Coordinates event logistics, including retrieving supplies from offsite storage and packing, weighing, labeling, and shipping materials for offsite events.
• Coordinates incoming and outgoing mail, packages, equipment returns, and deliveries, and maintains an organized mailroom and supply area.
• Maintains and organizes offsite storage locations and assists departments with tracking and managing their stored inventory.
• Coordinates the cleaning, servicing, fueling, and general care of company vehicles.
• Reconciles the assigned company card and submits receipts and expense reports to Finance in a timely manner.
• Coordinates the purchase, operation, basic maintenance, and vendor servicing of office equipment, including copiers, printers, and shredders.
• Monitors and replenishes office, printer, copier, medical, breakroom, and other workplace supplies. Orders, receives, stocks, and organizes supplies and refreshments for employees and visitors.
• Prepares NAMIC-designated conference rooms for internal meetings, including arranging tables and chairs to meet event needs.
• Coordinates furniture research, purchasing, delivery, installation, and ergonomic assessments, as well as light handyman and assembly services performed by approved vendors.
• Maintains relationships with office-service vendors and routes applicable invoices to Finance.
• Supports workplace safety procedures, emergency response activities, and evacuation drills in coordination with the landlord and Human Resources.
• Provides responsive, professional service to employees, management, visitors, vendors, and other external contacts.
• Performs other duties and projects assigned.

Qualifications include:

• High school diploma or equivalent required.
• Two years of experience in office services, facilities support, administrative operations, or a related area preferred. Building maintenance experience is a plus.
• Working knowledge of common office equipment, including printers and copiers, required.
• Purchasing, inventory management, or vendor coordination experience preferred.
• Valid driver’s license and acceptable driving record required, including the ability to successfully complete the organization’s motor vehicle record review.
• Strong customer service skills, professional interpersonal communication, and the ability to respond to requests with an appropriate sense of urgency.
• Strong organizational, time-management, and follow-through skills, with the ability to prioritize and complete multiple responsibilities.
• Ability to work independently and complete detailed tasks accurately.
• Ability to successfully complete a criminal background check.

Physical Demands include:

• This is an active position that requires frequent movement among offices, storage areas, and vehicles, with occasional sitting.
• The position requires the ability to lift up to 75 pounds, push or pull at least 100 pounds, reach overhead, bend, stoop, and retrieve items from floor-level and overhead storage areas.
• Ability to visually inspect supplies and equipment, hear workplace communications and safety alerts, and handle office materials and equipment, with or without reasonable accommodation.

NAMIC is proud to have been selected as one of the Best Places to Work! We offer an excellent compensation and benefits package with this part-time position. Benefits include access to group medical, dental and vision; a matched 401(k) plan; one paid day each year to volunteer with the charity of your choice; generous paid vacation; and more! We have a friendly yet professional work atmosphere where everyone enjoys working hard for the good of our members.

NAMIC is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected status.